Joshua Gehman said: We will be doing the project in house, at this point anyway.
That can be a great way to save money in it'self. To be honest if I were doing it in house and saving my club 50% of the cost of the project I would want to do it right to start off with. When I was an assistant we had a new owner buy our club and our thought process had to change to his way of thinking. since he had loads of money it was easy for him to develope his mode of thinking which was There can only be two reasons for a job not being done correctly; the first was money the second was lack of time or in his translation lack of working hard. He never wanted to here that "it cost too much to do it another way" when a job was done wrong. In his mind money was not a problem, but to turn around and have to repair a job or have a problem with it because you took the cheap route in the first place would get you fired because then it cost even more time and more money. He taught me a lot of life lessons while I was working for him, but this was the most important.
My point is if you are going to do a job make sure it is done right because to go back and do it again will cost you even more and will make it extremely hard to explain why you chose the cheap rout in the first place.
One thing I had done when we were designing our system was to make sure I had three options my club could chose from. My goal was to always use the middle option ,and I would make sure I had a bottom of the line system laid out as well as a top of the line system laid out. I would leave the decision to my board but warned them of issues they could expect down the road by cheaping out. Knowing they would never splurge for the expensive system really left them with two options, but seeing how much money we were saving over the top option made them feel better about spending the extra money in getting what we really needed and what was best long term for our club. You may want to try that approach.