Daily Equipment Check List Cancel The title field is required!

1. Stephen Okula

   

   3 posts
   
   10/20/2017 6:10 AM

   My club has asked me to come up with some type of daily record for each piece of equipment, who used it, how many hours, how much fuel, and with it a check list of maintenance items like checking oil, fuel, lubricants, tire pressures, and to note any faults in the machine.
   
   Does anyone have a system like this in place?

   
   
   
   
2. Bedford Mike P

   
   10/21/2017 1:10 PM

   For hours, we do that weekly. With a small crew, daily just doesn't cut it for us and I usually take the readings.
   On our fuel pad we have a list (Excel spreadsheet) to log gallons for each machine, as well as a spot for mixed gas.
   When operators fuel up, they log it in. Again, a weekly total is added to each machines file.
   Starting next year, all keys will be hanging on a master board. Whoever signs a key out (initials) is verifying that fluid levels and tire pressures are correct.
   I want my guys out fast, but with this basic system I have the ability to see who checked something out, and how clean and intact it was returned.
   Shoot me an email or call if you want specific lists

   
   
   
   
3. James Smith

   

   112 posts
   
   10/22/2017 7:10 AM

   Stephen, is this request because of an issue that came up or just another odd request?
   
   if its just an odd request I would first write down the amount of time that this will take per each piece of equipment (15min-45min if servicing it also) add up how many pieces are used per day or even week add up the cost per week or month of this request as well as the amount of total time this will take away from their duties on the golf course. this will give them the idea that while the request may sound legit and even be a great practice, that its has cost to your budget as well as conditions to your course.
   
   I agree that it is a great practice but with only four guys under me, my guys cannot waste time logging all that information down. for one thing a few of them would take a lot longer trying to get that done due to their educational level! great workers, just not book smart. I'll take them any day of the week though!

   
   
   
   
4. John Moore

   

   0 posts
   
   10/23/2017 7:10 AM

   Stephen- Just about every piece of equipment has a daily maintenance schedule/checklist already published in its operators manual. Checking the hours on a machine is really too important to ignore. I keep a running total on my computer. I have it set up to alert me of when the next service is due. Any machine that cuts grass comes through the shop every time its used. I would question the fuel usage part though. Why is that important? Are they afraid that its being stolen? How much fuel a machine uses could be a factor in budgeting, maybe.

   
   
   
   
5. Stephen Okula

   

   3 posts
   
   10/25/2017 7:10 AM

   Thanks for the help guys. We already have a solid PM program in place, most of our mowers and vehicles go for ten year and 4000 hours, but people won't believe we're doing it right unless we're buried in documentation.