James Smith said: This year we have had a few members donating money for different pesticides for the course. My questions is,
is this something you would document into your purchases? its not really a budget thing from my thoughts and most the time they are using their own credit card for the purchase. does it actually go into your inventory then?
I think this is more for our office side of the issue then mine since I already document all sprayed chemicals but I really do not keep a document on all purchased chemicals, since the office generally handles the bills.
Do you keep running documents on all your purchases in your office? just let the main office keep it? I cannot remember if my license has anything about current or past purchases. I use to keep a complete inventory of chemicals on hand but since budget cuts I have so little in my chemical storage I have been keeping the numbers in my head.
The question is why? Does someone require you to track purchases?
If the club didn't pay for it, I don't see why it would go against your P&L inventory. No money changed hands on the clubs part.
As for insurance, same thing. The purchaser would have to claim the loss on their own insurance unless it was deemed a donation to the club. And in that case the club would have to pay the taxes associated with the donation.
From a fire standpoint, keep it on insurance so your fire department knows what they are against. Or just make sure you have the correct diagram on the door so they know to use foam only - no water.