Maintenance Program Cancel The title field is required!

1. Iamurri Larry G

   
   10/22/2015 12:10 PM

   Hey so starting at a new shop that has no kind of program for their equipment data base, repairs, parts inventory and preventive maintenance. Was just curious what other companies use for a computer based program? Also for the program is it free or does it cost (if so is there just an initial purchase fee or is there a purchase fee as well as a monthly fee)
   
   Thank you for you help/feedback

   
   
   
   
2. James Smith

   

   112 posts
   
   10/22/2015 1:10 PM

   Sorry I cannot advise you on the program, we keep up with our equipment using an excel spreadsheet and folders. I actually took pictures of everything we owned and made up individual folders for each on my computer. In these folders I placed the photo's of each equipment as well as any repairs, part numbers or even specialties we may use the machine with. I also wrote up a evaluation on each piece of equipment as well as when I felt it would need to be replaced. Its fairly easy to build a data base and easier to be able to update it when you add new equipment.
   Folders and files is the key though. you can have one main folder where all the others are saved in and then you can group them in folders that pertain to jobs like Fairways or Greensmowers. the photos will come in handy of you have theft or simply want to know the shape it is in (just take another photo and add it). If you have a decent shop crew, its just a matter of you setting up a program the way you want to see it or show them how to do it. When you slow down for the winter would be the best time to start the program. If you can network a separate work station in your shop it would make it really easy for the equipment tech to update each piece of equipment when the work is done on it.
   
   I know it would be a lot easier to have a program that is built just for golf equipment and I know there are a few out there. best place to look would be at the national GIS in February. We simply do not have the funds to go that professional!

   
   
   
   
3. Jefferson Lumaquin

   

   0 posts
   
   10/23/2015 12:10 AM

   Maintenance tracking and inventory control only works if you stay on top of inputting all the work you've done, every single part you have on hand and have used for the day and you keep it organized.
   
   We previously used TRIMS until I convinced the Superintendent to switch to myTurf. Our course primarily uses Toro equipment as we are on a lease program with 75-80% of our fleet being replaced every 4 years. myTurf is great for this because we have access to all our operator/service manuals and parts catalogs all in one place, our hours are wirelessly transmitted several times throughout the day and service schedules are all accessible and tracked online. It does come with a hefty price tag but saves me so much time. It definitely isn't for everyone but because we're Team Red it only made sense and our dealer gave us a hell of a deal for all the startup equipment and even set up our equipment database.
   
   If youre Microsoft access savvy you can build a database that can pretty much cover all your bases, and then all you would need to do is input daily hours of use.

   
   
   
   
4. Iamurri Larry G

   
   10/23/2015 11:10 AM

   Thank you very much for your feedback. I got in contact with Trims that seems like a pretty good program to start using with it being geared just towards a golf course a lot of other programs I was finding weren't really geared to just golf course day-to-day operations.
   
   

   Jefferson Lumaquin"]
   We previously used TRIMS until I convinced the Superintendent to switch to MyTurf.
   
   Is there any disadvantage to the TRIMS program Jeff over Myturf? We are mainly a JD user here so I don't think that the Myturf would really benefit us as much as it does to you. But I was just curious if there was anything that you don't like about the TRIMS program.

   
   
   
   
5. Jefferson Lumaquin

   

   0 posts
   
   10/24/2015 9:10 PM

   For me, Trims just consumed too much of my time. If you dont keep up on it on a daily basis things get a bit out of order then I had to play catch up and update hours, inventory and equipment maintenance. With MyTuf, all my hours on equipment are transmitted wirelessly, I can order parts online with my local dealer, and look up service manuals all in one place. Whenever i create a work order for a specific task, it automatically loads my parts on hand for me as well.

   
   
   
   
6. Henry Heinz

   

   0 posts
   
   10/26/2015 8:10 AM

   Trims, just like my turf, you can pretty much add any equipment you want. Trims has most of the manufactures equipment service data in the program ready for you to import your brand for services. If you like, like we do, will build our own services as we pull things in closer, and add service items to our service intervals. We use the tri-code scanner and bar code system, and scan weekly. Should we get overly busy we'll move to bi-weekly. The main thing is to have it setup where it pulls from the inventory based on services. Set your reorder and stock limits and it will light up in red so you know to reorder. You can have the vendors numbers and emails linked to your phone so you can order right from the trims program. We like it because with such a large fleet we have to go to each piece to scan and that give us a chance to look over everything and see if we see any issues during the scanning process. Small price to pay for extra piece of mind. Setup correctly you'll spend 20 to 30 minutes scanning, maybe less depending on the size of your fleet. It takes about 15 to 45 minutes a week updating work orders.
   
   Susan and Lee are great to with. This is my fourth operation with trims.
   
   Hope this helps